Vacancy

\ Junior Payroll & Data Executive

We are looking for a Junior Payroll & Data Executive to ensure administrative excellence for the People & Culture team. This role is responsible for updating and maintaining all people and pay related data, ensuring that systems remain up to date, accurate and that all employment requirements are met. Producing and analysing reports on headcount, payroll, and basic people related data. This is a great entry-level opportunity for someone who is organised, process driven with excellent attention to detail.

What does the role involve?

Payroll & Benefits:

Updating and maintaining our payroll system (Sage) and documents with all relevant employee and pay-related changes
Managing payroll administration of our benefits each month. Providing employees with cost quotes, adding new joiners to the benefit & removing leavers (e.g. for private medical, cycle to work loans or dental insurance)
Responsible for drafting and distribution of all payroll letters (e.g. pay rises, bonuses or promotions)

Systems & Reporting:

Managing day-to-day of the People & Culture HRIS (Sage), ensuring all data is accurate and precise and updating where necessary
Maintaining People & Culture dashboards and reports. Producing, analysing and submitting reports on headcount, joiners, leavers, payroll, and basic people analytics
Make sure all holiday and sickness are logged accurately with sufficient detail and flag any issues

Onboarding and Exits:

Manage all new joiner and leavers paperwork, including the drafting of offer letters, employment contracts and leavers agreements
Manage the pre-boarding of new joiners; issuing new joiner documents, collecting references and right to work documentation and supporting managers to book week one inductions
Create new starter personnel files both digital and paper and ensure they're compliant for P&C audit purposes
Book all new joiner inductions to ensure a smooth on-boarding process
Issuing leavers agreements and sending P45s for all leavers

People & Culture Administration:

Coordinating of all reviews across the agency and ensure dates are scheduled and paperwork is completed in plenty of advance
Ensuring all files are filed away in physical storage units and electronically
Booking and coordinating training when required
Responding to any reference requests

What are we looking for?

Strong organisational skills - confidence to ask questions and prioritise
Excellent attention to detail & accuracy
Process driven and solutions focussed
Keen to offer improvements to processes and suggest new ways of working
Interest in data, numbers and analytics
Demonstrable high levels of proactivity
Someone who is good at receiving feedback and working to tight deadlines
Team-player - Can do, will do. Enjoys helping others & no task is too small



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