Office Adminstrator

The role

We Are Social is a global socially-led creative agency with unrivalled social media expertise. With more than 1300 people in 18 offices spanning four continents and over 80 people here in our Singapore office, we deliver world-class creative campaigns and strategies based on social insights, for forward-thinking brands. 

The Office Administrator plays a key role in creating a safe and pleasant working environment in the Singapore office. The incumbent will provide support in areas such as office and inventory management, purchasing and administration, travel management, etc.

Key Responsibilities:

Independently run the office space on a day-to-day basis to ensure smooth operations.

• Attend to incoming calls from the main phone line via a mobile application and manage emails to the main email alias and forwarding to the relevant departments 
• Liaise with appointed vendors and building management to ensure consistent execution of routine office maintenance 
• Manage office assets, including but not limited to: electronic equipment, furniture, appliances, tech assets, pantry, toiletries, and cleaning inventory
• Work with the People & Culture team (P&C) to assist with planning and executing office celebrations, events and company meetings
• Manage travel arrangements (flight and hotel bookings, airport transfers etc.) and post-travel reports for the local team when required
• Render administrative support to senior management, as and when required 
• Manage all local IT assets alongside the APAC IT team located overseas, including but not limited to basic IT troubleshooting, and sending damaged/faulty assets for repair with our appointed vendors
• Manage various office subscriptions (Microsoft, Adobe, etc.) and liaise with IT Helpdesk where necessary
• Setup of laptops and other tech assets for new employees
• Assist with the onboarding and offboarding process including arranging new joiner’s welcome kit and the collection of company assets from leaving employees
• Other ad hoc duties that may be assigned

Requirements

What are we looking for?

• Relevant experience within an Office Administration/Management role
• Tech savvy, familiar with using MacOS
• An outgoing, positive and self-motivated individual
• Willing to take the initiative and an ability to think on one’s feet
• Organised and meticulous 
• Ability to multitask in a fast-paced environment

For internal use: #LI-JT1