Office Assistant/Office Manager

The role

If you’re tuned into culture, love building connections, and are on the lookout for a fun office to kickstart each day, all while adding positive vibes for a team of creative minds, you’re in the right place. We’re looking for a new Office Assistant/Manager to join our team based in Chippendale.

The Office Assistant/Manager at We Are Social plays a key role in maintaining a welcoming, inspiring and productive workspace. You’ll be the maestro behind the scenes, orchestrating an enjoyable office experience for our staff and clients.

You will be a great support to the Operations, P&C and Leadership teams working to deliver company events, onboarding logistics and marketing initiatives.

RESPONSIBILITIES 

Office Management

• Maintain the office space, ensuring cleanliness, layout, and tidiness are upheld; keep office supplies and fridges well-stocked
• Manage front-of-house experience, including visitor arrivals, meeting room setups, and catering
• Contribute to managing the office budget, tracking costs related to supplies and building services
• Own the physical and administrative setup for new hires and leavers
• Take a proactive approach to identifying opportunities for improvement of office operations and systems 

Events & Agency Experience 

• Coordinate regular staff events (Monday breakfasts, weekly lunches) and manage the hosting schedule and prep for monthly agency meetings
• Foster a positive, collaborative culture, by strengthening team connection and ensuring employees feel supported and engaged
• Lead end-to-end logistics, venue sourcing and travel coordination for large-scale team offsites and client events
• Assist in executing culture-led and DE&I initiatives to boost team engagement

Leadership Support 

• Provide general administrative assistance to the CEO to streamline daily business operations
• Manage travel itineraries, accommodation bookings, meeting schedules and expense tracking for the CEO

Marketing & Social Media 

• Coordinate the development of marketing campaigns, including drafting compelling copy and managing the production of high-quality marketing collateral
• Manage website, email marketing and social media channels (content creation, scheduling, engagement and optimisation) 
• Manage the creation and tailoring of case studies and industry award entries
• Support the sales function in the management and administration of CRM data and inbound enquiries

WHO YOU ARE

• You have around 2+ years of experience in a fast-paced office management, administrative, or similar environment
• You love people and culture, naturally bringing fresh ideas to the table to enhance team morale and workplace engagement
• You are a natural planner, capable of organising team events from start to finish
• You bring a true “can-do, will-do” attitude, you’re highly proactive, detail-oriented, and know how to prioritise when things move fast
• You maintain a calm, approachable presence, making you a trusted point of contact for stakeholders at all levels

WHY WE ARE SOCIAL?

We are a global socially-led creative agency with unrivaled social media and influencer marketing expertise.

With 1,300 people in 19 offices spanning four continents, we deliver a global perspective to our clients in a time when social media is shaping culture.

We make ideas worth talking about. We understand social behaviours within online communities, cultures and subcultures. We help our clients reach the right people in a strategic, relevant and effective way.

At We Are Social we also love diversity of thought and experience. That’s why we like to welcome the unique voices and talents that haven’t been traditionally embraced by advertising.