People & Culture Executive

The role

The role will be responsible for the day-to-day operational delivery and communication of key HR activities in Hongkong, Malaysia & Japan which including recruitment, employee relations, training and development, compensation and benefits and related initiatives. More importantly, he/she will strive to ensure ongoing maintenance of the overarching values and culture of the organization among employees.

Key Responsibilities:

• Work with the Executive Management Team and line managers to review and assess resourcing needs across the teams and associated budgets, and develop hiring plans including candidate identification and outreach
• Manage the offer process from the initial phone call to overseeing the drafting of all paperwork and contracts and candidate signoff
• Ensure all new joiners are given the appropriate training on all internal systems as part of their induction
• Manage the drafting of all related paperwork eg. promotion/salary increase confirmation letters, probationary review documentation, employment termination letters, etc.
• Manage all HR administration. Ensure all employee-related data is organised and secure, and all related documentation is adhered to company data protection standards
• Liaise with IT on setting up new joiner emails and related online accounts
• Be the point of contact for leave-related matters with all employees
• Oversee payroll administration including income tax and payroll calculations
• Partner with the leadership team in Malaysia & Japan to establish appropriate strategic Human Resources programs unique to their global location and ensure compliance with member country guidelines, policies and procedures
• Manage the global talent planning process while creating global succession charts in collaboration with Regional HRD

Requirements

• 3 years or above of experience in the human resources profession
• Well-versed with the HK Employment Ordinance is a must
• Strong at recruitment and networking
• Circumspect, proactive, organised, able to work independently with good time management
• Good command of written and spoken English and Chinese (both Cantonese and Mandarin